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P
& C Association Inc. School:
Phone: 9456-1655 Fax: 9456-2981 Meeting Minutes Date: Venue: Staff Room |
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Parents and
Citizens’ Meeting |
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Chairperson: |
Jan Howes |
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Apologies: |
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Actions |
Refer table
at end of minutes for summary of action items arising from this meeting. |
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Time |
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Meeting
opened and called to order by chairperson: ·
Welcomed all attendees ·
Introduced current members of P&C ·
Recorded attendance No
discussion arising. |
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Members
present provided apologies. Motion
“That the apologies be accepted” moved Geoff Silver. No
discussion arising. |
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Previous
minutes distributed to mailing list prior to meeting. Several copies
available at meeting. Action items from previous meeting summarised, as
follows: §
070221-01 - Kathy Baxter to
follow up with Cherie Bourke on issue of whether issue of security was raised
with State Council. Cherie advised the issue goes to the State Council from
Hornsby. Still slow response and this is an ongoing concern. Further discussion
over security of school canteen following recent upgrade. Parent suggested
looking at putting bird spikes (~$85/box) on the roof. Ongoing. §
070321-01 – Malcolm Harpur to
arrange photo promotion of long jump pit. Closed. Hasn’t occurred. §
070321-02 - Stephen Wright –
ProGroup Doc. Completed. Progroup accepted offer of $10,000. §
070321-03 - Formally invite §
070321-04 - Kathy Baxter to
follow up with Cherie Bourke on possibility of adding headband to uniform.
Completed. Headband acceptable. §
070321-05 - Malcolm Harpur to request
P&C to consider more monies to further develop school band. Discussions
held with Alison Wearne. Mrs McNaught has also offered to provide 10 students
with individual tuition for 10 weeks, providing they then commit to spending
one term with the school band. Percussion / recorder groups have grown. §
070321-06 - Kathy Baxter to
bring cost of School Representative shirt to be brought to next P&C
meeting. Open. Motion
“That the minutes be confirmed” moved Pam Leatch, Discussion arising captured
with action items. |
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Business
arising from previous meeting – Nil |
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Correspondence
in: ·
Usual Bank statements and WOOSCH mail. ·
Playground equipment brochure. ·
Draft Policies from Cherie Bourke. ·
Acceptance letter from ProGroup. ·
Thank you letter from Cherie Bourke for financial
assistance with literacy/numeracy program. ·
Motion “That the correspondence be received” moved by Brooke
Arnold. No
correspondence out for last two months. |
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Reports |
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President’s
report: ·
Bendigo Bank will be open on day of fete. ·
P&C should greet newly appointed WOOSCH coordinator,
Ani. ·
Discussed transfer of excess monies from WOOSHC account to
P&C General Account. Constitution allows for WOOSHC to hold balance of
$8,000.00. Would like to revise this figure with P&C. ·
For canteen upgrade, had to pay additional $700 to
progroup to Site Manager the upgrade. ·
New freezer in storeroom means area is heating up.
Discussed option of installing extractor fan/whirly bird. Quote due for
thermostatic ceiling fan. Agreed someone with knowledge in this area needs to
determine best option. New door being installed for main fuse box. ·
Attending all fete meetings. ·
Clothing pool – Looking at possibility of employing Shayne
Littley as clothing pool coordinator in recognition of extra work required
now the clothing is sourced inhouse. Issue needs to be clarified. Motion “That the report be adopted” moved
Geoff Silver, seconded Kay Greenhalgh. Carried. |
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Principal’s
report: ·
Successful transition into 2007 classes. All class sizes
within DET policy & staffing entitlements. ·
P&C requested to ratify Community Partnerships,
Anti-Discrimination/Racism, Student Representative Council policies. Agreed
to put onto school website and announce in school newsletter that they can be
reviewed. ·
Investing in our Schools program. Keith Pearson (ProGroup)
will be acting as site manager during construction of covered walkways. ·
ICT will be in school for next three weeks laying and
setting cables for our networking at cost of $22,000. IGA monies help
contribute to this. ·
OH&S committee performed risk assessment around school
this week with some issues raised. Requested Steve Lockard & team to look
at issues of: Low branches in Coral tree, Garden around rear of hall spiky, Grass
growing in cracks on tennis court, playground equipment needs mulch again,
star posts need caps/new fence for vegie garden. ·
Wideview complied fully with new reporting system and are
using DET standard report format sent out last year. Parent feedback
appreciated. ·
Thank you to P&C for generous donation of upgrading
the Long Jump Pit. ·
Letter received from Robyn Green regarding supply of
equipment to canteen. Complaint raised about delay in payment & orders. Discussed
policy that needs to be followed by school and Shane relayed details
regarding processing of cheques. Shane Fitzsimmons suggested P&C formally
thank contractors for their support. Shane to draft letters to suppliers
thanking them. See Action item 070516-01. ·
Discussion over possible move to national assessment 2008.
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Fete appears to be going well. I am impressed with hard
work and enthusiasm and support for school from volunteers. ·
Coalition of Public Schools – rather than competing
against other public schools in same area, forming a coalition. Motion “That the report be received”
moved Kay Greenhalgh, seconded Karen Wadling. |
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Treasurer: ·
Transferred bulk of money to Bendigo Bank & now
operating from the General Account from ·
Closed ING account. Provision for that money under
“commitments” in the General Account balance. ·
Drafted letters to CBA to close General, Staff
Entitlements, Building Fund & Clothing Pool accounts. ·
WOOSCH have placed $15,000 into ·
Canteen hasn’t yet started using Bendigo Bank account.
Canteen didn’t deposit cheque for $1200. Cheque to be cancelled. ·
Only written 2 cheques for supplies for Fete. ·
Financial statements March/April provided in hardcopy. Motion
“That the report be adopted” moved by Geoff Silver. |
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Canteen
report – refer President’s report. |
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WOOSHC. Hard copy available at
meeting: ·
Hoping ProGroup issue around demountable move will be
resolved. ·
Coordinator interviewed and is considering position. ·
PS1 installed and children enjoying it. ·
Pockets hanging on door working well. ·
Two new girls trialled as casuals. Donna Stanyer to send
them letters and also arrange “working with children” check. ·
Need qualified accountant to do WOOSHC budget. Previously
done by Vicky Martin, who’s no longer a parent at school. ·
Looking at options for expanding building space ·
Discussed concerns over WOOSHC accounts having excess
monies in them with Jan – refer president’s report. ·
David Sheldon has public liability insurance cover note.
To be paid. ·
Families must provide emergency contact details. ·
Received notification of being accredited. ·
Need to look at more storage for school bags. Motion “That report be received”
moved by Geoff Silver. |
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Clothing Pool report summary: ·
Going well with change to new hours (Thursday) well
received. ·
Sold out of headbands, awaiting more. ·
Scarves now available. ·
Supplier of socks hasn’t made contact with Shayne. ·
Three new people have offered to help in clothing pool. Motion
“That report be received” moved by Pam Leatch. |
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Fundraising report circulated via
email prior to meeting. §
Fete coordination taking much
time but all going well. Motion “That report be received”
moved by Steve Wright. |
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Grounds report summary: §
Working bee well supported with
thanks. §
Benches near tennis court in
need of replacement. §
One-off contract for lawn
mowing being arranged prior to fete. §
Lawn mower not being maintained
to satisfactory level. Motion that report be received moved
by Geoff Silver. |
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General Business |
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WOOSHC Licensing issues – Stephen
Wright. §
Written report provided and
hard copies available at meeting. §
P&C must pay licence fee
(TBA) for use of §
Must agree how long licence
agreement will run for, eg, 5 years §
Recommend a “dispute resolution
clause” be added. §
Cherie Bourke requested fee be
included for electricity/utilities §
Recommend P&C appoint
subcommittee to negotiate this back with Principal. Debbie Gladen, Donna
Stanyer, Steve Wright, Dave Bunning, Jan Howes to form subcommittee. See
action ID 070516-02. PSSA Sports Socks – Brooke Arnold §
Used socks passed on to second
soccer team at last week’s match. Request school to re-imburse Kathy Baxter
after she went out purchased new socks (?to be confirmed – see action ID
070516-03) §
Shayne Littley to look at
purchasing socks for PSSA sports through clothing pool. Canteen Coordinator – Employment
Award §
Discussed whether Canteen
Coordinator should be paid during school holidays. §
Has liability been incurred.
Julie Ball to be asked to look into this. See action ID 070516-04. |
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Close.
Date of next meeting - 20/06/07. |
Action Items
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Action ID |
Action |
Assignee |
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070516-01 |
Draft
letters to suppliers for canteen upgrade thanking them. |
Shane
Fitzsimmons |
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070516-02 |
Form
subcommittee to discuss WOOSCH license agreement |
Debbie
Gladen Donna
Stanyer Steve
Wright Dave
Bunning Jan
Howes |
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070516-03 |
Follow
up to see if Kathy Baxter was out of pocket after purchasing sports socks. |
Cherie
Bourke |
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070516-04 |
Julie
Ball to be asked to look into whether a liability has occurred over Tania
Enever’s employment arrangements. |
Jan
Howes |