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P & C Association Inc.
School: Phone: 9456-1655
Fax: 9456-2981 Meeting Minutes Date: Venue: Staff Room |
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Parents and
Citizens’ Meeting |
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Chairperson: |
Jan Howes |
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Apologies: |
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Actions |
Refer table
at end of minutes for summary of action items arising from this meeting. |
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Time |
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Meeting opened and called to order by chairperson: ·
Welcomed all attendees, Terry McKinnon (new Assistant
Principal) and new parents. ·
Introduced current members of P&C ·
Recorded attendance
No discussion arising. |
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Apologies read out by secretary. Other members present also provided
apologies.
Motion “That the apologies be accepted” moved Brooke Arnold, seconded Pam
Leatch.
No discussion arising. |
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Previous minutes distributed to mailing list prior to meeting. Several
copies available at meeting. Action items from previous meeting summarised,
as follows: §
WOOSHC Licence Agreement.
Stephen Wright will brief P&C Executive Meeting on 28 Feb. §
Survey for fundraising – draft
sent to Nikki & Karen. §
Funding for Investing in our
Schools – details have been received from Malcolm Harpur by Shane
Fitzsimmons. Several suppliers of quotes have been contact to advise this is
still in progress and work required. In hand with Shane. Best way to proceed
with canteen upgrade to also be discussed at P&C Executive Meeting on 28
Feb. §
Bulk Payments Facility – info
provided by David Sheldon. To be discussed at P&C Executive Meeting on 28
Feb.
Motion “That the minutes be confirmed” moved
No discussion arising. |
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Business arising from previous meeting - Nil |
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Correspondence in: ·
Usual Bank statements and WOOSCH mail. In addition: o
Note from o
Brochure from TUNRA (Uni of Newcastle) advertising
spelling/reading program for tutors. o
Letter from Julie Bishop advertising School Chaplaincy
program. o
Advertising material from Advanced Photo o
P&C Association school mailout brochures – handed to Jan
Howes. o
P&C 2006/2007 Handbook ·
Motion “That the correspondence be received” moved by Jan
Howes.
No correspondence out for last two months.
Business arising from correspondence: Regarding Letter from Julie Bishop:
School can apply for up to $20,000 per annum for National School Chaplaincy
Programme, which will be implemented in 2007. Program is voluntary. The
P&C agreed that we did not feel this program was necessary in |
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Reports |
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President’s report summary: ·
Looking forward to positive year. ·
Wish list survey results consolidated. ·
Various sub-committee meetings attended. ·
Discussion over possibility of bringing back “taste
testings”. Motion “That the report be adopted”
moved Jo Bolan, seconded Kay Greenhalgh. Carried. |
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Principal’s report summary: ·
Smooth beginning to new year. Concerns regarding composite
classes were addressed. Explanation that department’s formula restricts
school’s options and much consideration was given to the needs of children
and parents. ·
Cherie aims to review and update all school’s policies this
year. Will ratify with P&C and then distribute to the wider school
community. ·
Many challenges around budget and management plan.
Voluntary school contributions to be used for the STLA (special needs)
teacher who works 1 day per week, and the technology requirements around the
computer room upgrade which will see completion of new cabling and 20 new
PCs and relevant software. Voluntary contributions will not cover all of
this, but global budget will used. ·
Money from last year that was set aside for
literacy/numeracy program has still not been spent due to some of the orders
being incomplete. ·
Cherie and staff have 3 targets for this year: Raise bar on
basic skills testing results, purchase a water tank as part of environment
education, and a higher profile in creative and performing arts. To assist
achieving this, Cherie has asked P&C if they can donate $5,000. P&C
Executive to discuss this on Feb 28th. Refer action item:
07022101. ·
Cherie is representative at State Council and has
understanding of impacts such as National Curriculum and National Testing. Motion “That the report be received”
moved Carolyn Douglas, seconded Shayne Littley |
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Treasurer’s report circulated via
email prior to meeting. David Sheldon apologises
for absence. Key points: ·
Issue around Bendigo Bank Bulk Payments to be addressed at
next Wednesday’s Executive meeting. Follow on from previous meeting’s action
items. ·
Account balances read out. ·
Question asked by Jo Bolan whether the P&C had any funds in
term deposits. We do not at this stage. Comment made that interest from the
ING Account would be used to assist the WOOSHC upgrade.
We did not move a motion to accept Treasurer’s report. |
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Canteen report summary: ·
No meeting held yet. ·
Canteen requested $1200 from P&C to pay some accounts
during quiet period of new year. Funds will be paid back following chocolate
fundraiser. ·
Canteen broken into again during school holidays (twice).
Canteen committee to look into how to resolve this. Issues also around how
Security Company notify school. Currently, procedure seems to be to
re-secure premises and leave note advising of break-in and no one is
notified (in the past, principal/delegate and police were called). Cherie to
take this to State Council. Refer action item 070221-02. ·
New price list/items; Canteen shut on day of swimming
carnival. Due to chocolate fundraiser, no red days for term one.
Motion that report be received moved by |
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WOOSHC. No report. |
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Clothing Pool report summary: ·
Some issues around availability of girls’ uniforms earlier
this year. Lowes staff advising parents to purchase from school, when stock
still available at Lowes. ·
Final payout to Lowes will be known after 28th
February. Terms and conditions for final payment not yet known. ·
Clothing Pool may need to borrow some funds from P&C when
payout figure known, until stock is sold during the year.
Motion that report be received moved by Liesel Balken, seconded by Carolyn
Douglas. |
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Fundraising report circulated via
email prior to meeting. Nikki Pierce and Karen Wadling apologise for
absence. Key points: §
Wideview Day on the Green is
well-organised with some fantastic lucky door prizes available. Teachers
have been invited to attend. If possible, teachers accept invitation. §
Fete coordination in progress
with fete liaison people meeting on Monday 26th. We did not move a motion to accept
Fundraising report. |
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Grounds report summary: §
Long jump pit in progress with
anticipated 3 to 4 (elapsed) days of work remaining. §
More work planned for lawn area
near infants playground. §
Two working bees planned: 3rd
March and 29th April. Volunteers welcome. Motion that report be received moved
by Kay Greenhalgh, seconded by Dave Bunning. |
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General Business |
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§
Request from §
Year 6 fundraising. Discussion
over whether they might be conflict with P&C fundraising committee over
number/type of events held. Jan suggested that year 6 activities should be
child oriented, such as disco, snowball raffle, so that children could put
together and host the activity. Cherie confirmed that “Year 6 fundraising is
an educational activity for students and teachers. Children to work as a
team to achieve a token gift for the school.” §
Moving banking facilities to
Bendigo Bank. Will be discussed at P&C Executive Meeting. In addition,
question asked if Bendigo Bank could be an option for children’s banking (in
addition to Commonwealth Bank). Julie Steptoe looking into this for the
school. §
Year 6 fundraising from 2006.
Pam asked how the money was spent. New sound system for school hall was
donated at presentation day late last year. §
Computer room upgrade – upgrade
to desks occurred during January holidays. Dave Bunning advised that the
invoice was being checked prior to payment. §
First motion to extend time of
meeting moved by Steve Lockard, seconded by Dave Bunning. §
Lions shop to get back to school
regarding day for which proceeds will be donated to §
Primary School Sports
Association (PSSA) sports shirts – discussion over how many available and
how they’re used. Kathy advised that can be challenging having the shirts
laundered and returned in a timely manner. §
Billing/Account statements for
parents. Carolyn asked if more detail could be provided and whether it would
be possible to provide advance warning of anticipated charges. Cherie/Kathy
advised this was not really possible, since costs for various activities
changed or were not known until very close to date. In addition, if
estimated charges provided there may be implications later when actual
figures known. Parents can contact the office to discuss options for payment
of fees, if required. §
Second motion to extend time of
meeting moved by Pam Leatch, seconded by Jan Howes. §
Discussion over school target of
purchasing water tank. Cherie advised this was a 3 year strategic plan with
3 tanks being planned. First tank would be placed near the infants area
where considerable run-off from shade shelter could be used. If any parents
can source the tank/s at better prices than school, please contact P&C. Mrs
Dempsey and Mrs Carlos have details on quotes/sizes. Dave Bunning will also
follow up to see if better price can be achieved. See action item 072021-03. |
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Close. Date of next meeting - |
Action Items
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Action ID |
Action |
Assignee |
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072021-01 |
P&C to determine if finances enable donation of $5,000 to school to assist 3
target areas identified. |
Jan Howes |
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072021-02 |
Raise, with State Council, issue of Security Company’s procedures following
break in at school. |
Cherie Bourke |
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072021-03 |
Follow up with Mrs Dempsey and Mrs Carlos on quotes for water tank/s. |
Dave Bunning |