Wideview Public School

P & C Association Inc.

Wideview Road, Berowra Heights, NSW, 2082.

School: Phone: 9456-1655    Fax: 9456-2981

 

Meeting Minutes

Date: 20/8/08, 7:30pm – 9:25pm

Venue: Staff Room

 

 

Type of meeting:

Parents and Citizens’ Meeting

Chairperson:

Jan Howes

Apologies:

T McKinnon, F Lemckert.

Actions

New actions listed at end of meeting minutes.

 

Time

Agenda topics and points discussed

7:30pm

Meeting opened and called to order by chairperson:

·         Welcomed all attendees.

·         Recorded attendance – Present G Silver, D Gladen, K Baxter, C Bourke, A Reynolds, S Littley, J Howes, P Leatch, D Sheldon and B Arnold.

 

Apologies provided.

Motion “That the apologies be accepted” moved B Arnold

 

Amendments to last minutes.

1.        Nil

 

Action items from previous meeting summarised, as follows:

 

Action ID

Action

Assignee

 

 

 

 

 

 

 

Time

Agenda topics and points discussed

 

Due to lack of quorum of members last meeting was not minuted.

 

Business arising from previous meeting – Nil.

 

Correspondence in:

·         Fundraising information.

Member to move motion “That the correspondence be received” B Arnold

7:45pm

Reports

 

President’s reports for 18/6 & 20/8/08:

·         Attended meeting with C Bourke, P&C Executive, WOOSHC representatives, & representatives from Asset Management to discuss WOOSHC requirements & proposed Licence Agreement.

·         Advertised & attended fundraising meeting with G Coates & C Keys. Agreed to pursue playground equipment ideas and purchases. Obtaining quotes.

·         Met with T Enever & A Green to discuss sign writing for canteen. P Leatch recommended that students be involved in naming the canteen. Advised that T Enever is organising a competition to this end. C Bourke raised issue of signage for remainder of school. P&C to investigate and fund upgrade. C Bourke advised that signwriter can be obtained through Department contacts.

·         Completed Entertainment Book fundraiser with a profit of $233 from the sale of 18 books.

·         Request that P&C members take on more active roles to achieve aims. Require assistance in the following areas – Inviting feeder schools to attend P&C meeting and advertise in School newsletter. Signage upgrade for school grounds & “flush toilet” signs. P&C Treasurers position. P&C Secretary to prepare meeting agendas & distribute reports.

·         Attended Fundraising meeting and discussed options for Primary playground equipment. Visited council recommendations for ideas.

·         Fiona Tullia has offered to run a Ceramics class as a social event for Wideview parents.

·         Met with Pam Drysdale to discuss canteen bookkeeper. Pam advised that she would be unable to complete duties as P&C treasurer. Julie Ball has agreed to continue as canteen bookkeeper until resolved.

·         To ensure more than one applicant is considered for bookkeeper position placed an advertisement in Bush Telegraph. 5 applications received to date.

·         Entertainment Book flyer sent out, order forms sent out & chq’s banked. Cake Day money counted & banked.

·         Attended meeting with C Bourke to discuss options for P&C.

·         P&C flyer completed advising of 2 meetings to be held Thursday 4/9/08, 9-30am & 7-30pm, to discuss next years fete.

·         Thank you to B Arnold for taking on toilet refurbishment & D Sheldon for addressing bookkeepers position.

Motion “That the report be adopted” moved B Arnold

 

Principal’s report: 

·       Returned to school following Long Service Leave.

·       After discussion with J Howes regarding WOOSHC location options advised C Appel to draw up WOOSHC Licensing Agreement based on current situation.

·       Recommended that a “Parent Support Group” be established for approximately one morning per week in the hall. Meeting would be a social function whilst undertaking duties such as repairing readers etc. as a support for teachers and a possible avenue for feeding into P&C. Idea is to approach those parents who are currently available at the school of a morning, predominantly Infants parents. After discussion about incorporating fundraising into the meetings it was agreed to support original proposal.

·       Enrolments for 2009 looking good. With the Kindy Links program full for Term 4.

·       May need some assistance to run the Fathers Day BBQ on Friday 5/9/08. Will advise closer to the date.

Motion “That the report be received” moved B Arnold

 

Treasurer’s report:

·         D Sheldon advised that sufficient funds are held to cover expenses. Advised that permanent treasurer needs to be found asap. J Howes requested matter be held over for General Business.

 

Canteen report:

Nil

 

 

WOOSHC report: 

·        Shortfall in funds has been rectified.

·        A small loss last Financial Year. After discussion of proposed budget requirements agreed to increase in fees. Last fee increase was 2005. 

·        Activities to be undertaken discussed. Funds from Government grant for “Active after school” to be used for purchase of volley ball net, this will be made available for school use also.

·        CCB entitlements now worked out automatically on a weekly basis.

·        Due date for Accreditation Compliance surveys approaching.

·        AGM to be held 22/9/08.

Motion “That the report be received” moved B Arnold.

 

Clothing Pool report:

·       Slow during winter.

·       Error in the embroidery of jumpers and jackets resulted in stock being returned. Correct stock to follow.

·       Requested $5000-00 for purchase of summer stock.

·       P Leatch moved motion for funding. Seconded by B Arnold. Motion carried.

Motion “That the report be received” moved D Gladen.

 

Fundraising report:

·        J Howes raised concerns about fundraising being undertaken outside of P&C. Discussion on fundraising and possible avenues for increasing participation under taken.

Motion “That the report be received” moved B Arnold.

 

Grounds report:

·         Congratulations and big thank you to Sharon Findlay for construction of the sensory garden which looks terrific.

·         No other news.

Motion “That the report be received” moved B Arnold.

09:00

General Business

 

 

 

·         B Arnold requested information on what can and can’t be completed for toilet upgrade. C Bourke requested that details be brought to her to ensure it is not a school responsibility and complies with school requirements.

·         J Howes advised that the Constitution sub committee is seeking longer serving members to join so as to offer their experience. Recommended that Pat Collins be invited to join.

·         D Gladen requested that a portable shelter be purchased for use at events such as Zone sports carnivals etc. Agreed that P&C will fund purchase dependent on cost.

·         D Gladen raised issue of bookkeeper / treasurer position and associated advertising. Discussion of position requirements, funding etc. completed. D Gladen advised that she will take on P&C Treasurers position and that J Goudie has agreed to take on Canteen bookkeeping duties. D Sheldon to advise on requirements for having books audited.  

 

9:20pm

Close. Date of next meeting – Wednesday 17th September 2008.

 

New Action Items

Action ID

Action

Assignee